Exhibitors and Supporters Portal

Each supporter will receive an e-mail with login details to access the Portal. The Portal enables supporters to:

• Submit Company logo and profile
• Order Lead retrieval (Badge scanners)
• Order exhibitor badges
• Submit booth drawing (for “Space Only” booths)

Link to access the Portal https://exhibitorportal.kenes.com

Notes:
The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
Access to all Portal services will be available only after submission of your company profile and logo.
Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

*Please take in mind the punctuality for starting and finishing times, as the time for each session is limited.

Timetable and halls are subject to changes. The most updated timetable is published on the IPVS 2025 Conference website.

Important information:

• Industry Supported Sessions are not included in main Conference CME/CPD credits.
• In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your session. Please coordinate directly with the Industry Coordinator, Diyana Yosifova at: dyosifova@kenes.com.
• We recommend arriving early to set up the hall prior to the start of your session. A member of the Kenes Operational team will be available onsite should you need any assistance.
• Handouts are allowed to be distributed at the entrance to the Session Hall; however, it is NOT permitted to place material on the seats inside the hall.
• Printed tent cards placed on the head table are allowed and should be produced and provided by the supporter.
• We ask presenters to follow the time schedule precisely in order for the day’s events may run smoothly. The updated scientific program can be found on the IPVS 2025 Conference website

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Conference.

Speaker Lectern in Ballroom 4
Vertical 40″ Plasma screen in front of the lectern, facing the audience, projecting a PPT with the name of the speaker. Lectern will be branded digitally at no extra cost. The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor Self-branding is not permitted Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (email: nest@nest-av.com), in order to design the images according to the required resolution.	For demonstration only (the photo was taken in a different venue)
Head Table in Ballroom 4
The head table will be branded with the general conference branding. If you are interested to have your own company branding note that this is optional and should be arranged in advance and covered by the sponsoring company. Due to the time constraints between the sessions and the specifics of the branding, changing the default conference branding is not recommended. However, if you prefer to have your own company branding for the head table, please contact the Industry Coordinator Diyana Yosifova dyosifova@kenes.com to discuss the options. Self-branding of the head table is not permitted
Panoramic Screen in Ballroom 4
In addition to the above, in Ballroom 4 it will be possible to digitally brand the Panoramic screen (for dimensions, please refer to Section: Audio-Visual (AV) Equipment) Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (email: nest@nest-av.com), in order to design the images according to the required resolution.
Stage Setup in Ballroom 4
The default stage setting in Ballroom 4 includes 1 digital speaker lectern and 1 head table for up to 6 speakers. For alternative stage setting and/or different set-up, please contact Diyana Yosifova at: dyosifova@kenes.com (depending on the requirements, additional fees may incur).

Please note that the head table and lectern will be branded with the general Conference branding.

* If you are interested to have your own company branding for the head table or lectern, please contact the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com to check the availability.

For alternative/additional arrangements please contact the Industry Coordinator at dyosifova@kenes.com.

All stage change requests must be communicated in advance with the Industry Coordinators to ensure that there is sufficient time between sessions for implementation.

All Session halls are located on level 1 (QSNCC).

Floor plan, virtual tour and pictures are available on the following link:

https://www.qsncc.com/en/plan/venue-space/level-1/

We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com. A 20-minute technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Wi-Fi

Free Wi-Fi will be available at the event venue. Please be aware that public Wi-Fi capacity is limited. Therefore, it is restricted to email and web browsing activity. Exclusive wired internet and Wi-Fi connection can be ordered through QSNCC Services Order Form:

QSNCC
QSNCC Services Order Form
For queries, please contact: Ms. Nichakul Phantunit: Nichakul.pha@qsncc.com | Tel: 099 246 9241
Deadline: Wednesday, October 1, 2025

Meeting Rooms / Hospitality Rooms

Supporters interested in renting a meeting room during IPVS 2025 should contact Industry Liaison & Sales, Mr. Sherwin Gentle: sgentle@kenes.com.

• AV is not included in the price and can be ordered from Conference AV coordinator.
  • Contact: Mike Perchig
  • E-mail:  nest@nest-av.com
  • Kindly specify the name of the Sponsor/Exhibitor when approaching and cc the Industry Coordinator dyosifova@kenes.com.
  • Deadline for AV orders: Wednesday, October 1.
• F&B is not included in the price and can be ordered directly from the exclusive Catering Agent.
  • QSNCC
  • Ms. Supatra Tantisammarak (Kob), Catering Sales Manager
  • E-mail: supatra.tan@qsncc.com | Tel : +66 (0) 2229 3305 | Phone : +66 (0)81 771 7730
  • Kindly specify the name of the Sponsor/Exhibitor, room and dates when approaching the caterer and cc the Industry Coordinator dyosifova@kenes.com.
• Meeting room setup changes: Please inform of the set-up you desire for the meeting room no later than September 21.

Waste Disposal

Please note that it is the supporter’s responsibility to leave the symposium session hall in a clean and tidy manner once your symposium has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of your session. Any discarded waste, including promotional material, left behind will be removed by the Meeting organizers at the expense of the supporter concerned.  

Hostesses & Temporary Staff Hire

To hire hostesses for your session, please contact the recommended supplier:

BIC Events (Recommended supplier)
Order Form available here
Order Form in Word also available upon request
For queries, please contact:
Nadi Shin Thant (Nadi): info@bicevent.me

Deadline: September 20, 2025

Onsite Badges

Each supporter is entitled to 10 Symposium badges which allow access to the supporter’s symposium only (Individual names will not appear on the badges). Symposium badges can be collected 2 hours prior to the session from the Registration Desk and should be returned to the desk after the session ends.

Maximize your Participant Experience – Use our innovative technologies for your Symposium

Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:

• Live Streaming and many more products designed for capturing and recording symposium content.
• Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
• Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.

We also provide tailor made customized solutions – contact us to make it happen!

PLEASE NOTE: All interactive product solutions are offered exclusively by Kenes Group.

Please contact us to discuss your needs and our relevant solutions.

Please submit your order by September 11. Orders received after the deadline will incur rush fees.