Instructions for Poster Presentations
Thank you for presenting at IPVS 2025
This page is designed to prepare you for your Poster Presentation at IPVS 2025. Please visit the page regularly for updates on technical requirements, deadlines and general information.
Who are these guidelines for?
- Presenting authors of abstracts selected for Poster Discussion (Short Oral) Presentation
- Presenting authors of abstracts selected for Poster Viewing Presentation
As a Poster Presenter* you will need to:
*The below refers both to Poster Discussion (Short Oral) Presentation and Poster Viewing Presentation.
Register for the Conference
Abstract presenters who have not completed their registration by September 1, 2025, for the regular abstract submission and by October 1, 2025, for the late-breaking abstract submission, will be removed from the scientific program.
Prepare an E-Poster for the IPVS Conference Mobile App and website.
The E-Poster will be uploaded to the IPVS 2025 Conference mobile app and website. Please see below for further guidelines on how to prepare your E-Poster.
Prepare a traditional paper poster (onsite participants only)
The paper posters will be displayed in two shifts: Shift 1 will be October 23-24, 2025 and Shift 2 will be October 25-26, 2025, in the designated areas at the Conference venue. Presenters will be notified of their poster viewing dates via email
IMPORTANT: Please note, that you are required to print and bring your own poster. Please see below for further guidelines on how to prepare your traditional poster.
To learn more about your session format and view the requirements for Poster preparation, click on the tabs below.
Poster Discussion (Short Oral) Sessions
Session Format
Parallel Poster Discussion will take place during the Poster Happy Hours:
- Friday, October 24, 2025, from 19:25-20:25
- Saturday, October 25, 2025, from 17:30-19:00
The Poster Discussion Sessions will be moderated by chairpersons and each presenter will have 6 minutes to give a short oral presentation of their poster (3 minutes presentation followed by 3 minutes for questions and answers. Please refer to the Abstract presentation page for more details.
Requirements for Poster Discussion presenters
If your abstract is selected for a Poster Discussion, you will have a designated time slot at the Poster Station where you can present your poster and give a short oral talk. Each presenter is allocated 3 minutes in total for their talk including Q&A (3 minutes of oral presentation with 2 minutes of Q&A).
IMPORTANT:
- Timings will be strictly adhered to by the session chairs. Please be considerate and keep to the scheduled times to allow all speakers the opportunity to present their work.
- Poster presenters with discussions are expected to attend the Conference in person and present their posters in person in their allocated session. If you will not be able to travel to Bangkok, please contact the Conference Secretariat at IPVS2025@kenes.com as soon as possible.
- Onsite presenters do not need to prepare slides in addition to their posters. The talks will be given in front of the individual Poster at the designated Poster Stations in the Conference venue.
Onsite Paper Poster Guidelines
- Designated poster board numbers will be sent to all participants registered for in-person attendance closer to the Conference dates unless they contacted the Secretariat before that date to specify that they would not be preparing paper posters.
- Poster boards will be located in the Exhibition Area from Thursday to Sunday, October 23-26.
Please mount your poster following the below schedule (exact times will be published soon):
- Shift 1 Mounting: Thursday, October 23-Morning
- Shift 1 Removing: Friday, October 24-Evening
- Shift 2 Mounting: Thursday,October 25 -Morning
- Shift 2 Removing: Saturday, October 26-after closing ceremony
Posters remaining after 16:30 on October 26 will be discarded.
Technical specification for preparing paper posters
Please prepare your poster to fit the dimensions below.
- The dimensions of the poster board are PORTRAIT.
- It is recommended that posters are prepared on one sheet of material.
- The dimensions of the poster should not exceed 90cm wide x 120cm high.
- Allocate the top of the poster for the title and authors as stated on the submitted abstract.
- The text, illustrations, etc. should be bold enough to be read from a distance of two meters (six feet).
- Double-sided tape and technical equipment will be available for the mounting of posters. Staff will also be available to assist you at the designated Poster Helpdesk at the Conference venue.
- Please note that you are required to print and bring your own poster.
E-Poster Guidelines
Poster presenters were contacted via email from the IPVC 2023 Secretariat and with a dedicated link to upload their E-Posters and further instructions. Is you have not received this communication, please check your spam folder first, and contact us at IPVC_Abstracts@kenes.com.
Please note that:
- Only E-Posters of registered participants will be displayed in the E-Poster Gallery of the IPVS Conference mobile app and website.
- Deadline for uploading your E-Poster: September 1, 2025
- By uploading your E-Poster, you agree to have it published in the official Conference publications and on the Conference website, mobile app and society website for the 36th Annual Conference of the International Papillomavirus Society.
Technical specification for E-Poster preparation
Please upload* your E-Poster as a PDF file in PORTRAIT orientation.
- Language: All E-Posters should be prepared in English
- File Format: PDF format – 1 page
- Orientation:
- Create your poster in a standard document software or a portrait-oriented PowerPoint and save it as a PDF file
- Font types: Arial, Calibri, Verdana, Times New Roman or Helvetica
- Font size: 11 points or larger
- Hyperlinks, animated images, animations and videos are not permitted and will be non-functioning
- QR Codes may be included, but they must not lead to promotional materials.
- Images and tables: At least 200 dpi – good picture quality is essential;
- When inserting images, photos, tables, etc., please use simple copy-paste and do not use embedded documents – the system does not support embedded files -audio or video
- Avoid overlapping objects and layers – only the final view/status will be visible
- When saving your PDF please do not use symbols or special characters (ie. +/@/ü) in the file name
- Please do not use headers and footers
- File size: Less than 5 MB
*24hrs after uploading, you can log back in, click on “E-Poster upload”, and check how the E-Poster will appear on the online platform. If you wish to make changes, please use the “Edit Files” Button. We advise you to log in 24 hours after you have uploaded your E-Poster and confirm if it shows as you have intended it to. If you establish any technical issues, please contact us at IPVC_Abstracts@kenes.com