Instructions for Oral Presentations

The preliminary program at a glance can be viewed on the Conference’s website HERE.
To view your entire schedule, please access the general search and search for your last name.
All the sessions in which you are involved will appear, including the session title, date and time. Please make sure to check the online program regularly for updates as changes may occur.

Invited Speakers and Oral Presenters are expected to attend the Conference in person and present their lecture or abstract at the Conference venue in their allocated session. If you will not be able to travel to Washington, please contact the Conference Secretariat at IPVC2023@kenes.com as soon as possible.

A link was emailed to you with the registration instructions. Please refer to the email for further details. If you cannot find it, please check your spam box as well and contact us at IPVC2023@kenes.com as soon as possible.

IMPORTANT: Abstract presenters who have not completed their registration or have not emailed the IPVC2023 Secretariat to confirm any possible special circumstances by March 2nd, 2023, will be removed from the scientific program.

Filling the Conflict of Interest Form is mandatory in accordance with the CME/CPD compliance requirements. The Form was already sent out via email from the IPVC2023 Secretariat. If you have not yet received the form, please check your spam folder first, and email us at ipvc_abstracts@kenes.com.

The Consent Form is completed online in your profile area and is mandatory for all presenters and moderators at the Conference. The IPVC 2023 Secretariat has already emailed you your login details and further instructions on completing the form. If you have not received the form yet, please check your spam folder first, and email us at ipvc_abstracts@kenes.com.

Please submit a photo and short biography to allow the Conference attendees to get better acquainted with your professional background before attending your session. The upload of this information is completed online in your profile area. The IPVC 2023 Secretariat has already emailed you your login details and further instructions on completing the speaker profile. If you have not received this communication yet, please check your spam folder first, and email us at ipvc_abstracts@kenes.com.

• You can bring your slides to the Speakers’ Ready Room on a USB stick. The Speakers’ Ready Room location and hours will be posted here closer to the Conference.
• You are asked to only use the Conference computers in the session halls for presentation purposes. The Conference will not be able to support lecture slides presented on personal computers.
• Please note that your slides must be finalized and ready on the day of your session.
• Please upload your presentation slides in the Speakers’ Ready Room as soon as you arrive at the venue in the morning and at least 2 hour before the start of the session.
• If you combine video clips with PowerPoint, please make sure to test it in Speakers’ Ready Room during a coffee or lunch break prior to your session and at least 2 hours before the start of the session. In the Speakers’ Ready Room for your session, please check with the technician if the sound and picture from the video are transmitted well and repeat the test again during the break before your session in the session hall to avoid technical issues.

• Format: Your presentation should be prepared in .PPT or .PPTX format.
• Ratio: Please note that the conference computers in the session Halls are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the Halls is 16:9. Click HERE for information on how to change the ratio to 16:9 in PowerPoint in order to avoid misplacement of text and pictures when presenting.
• Presentation tips: For further tips and recommendations for your presentation, please click HERE.

To use MAC presentations on a PC compatible computer, please note that you need to prepare your presentation according to the instructions below, before taking it to the Speakers’ Ready Room:

1. Convert it to PowerPoint or PDF.
2. Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
3. Insert the images as JPG. The following file types will NOT be visible on a PowerPoint based PC – TIF, PNG or PICT.