GUIDELINES FOR SESSION MODERATORS 

BEFORE THE CONFERENCE

• Familiarize yourself with your session.  Details on your session can be found in the INTERACTIVE PROGRAM

AT THE CONFERENCE: BEFORE THE SESSION STARTS 

• Approximately two minutes before the start of each session, please ask people to take their seats.  

• You and your co-chair (if there are two chairs) should introduce yourselves by name and affiliation. 

• Ask people to set their mobile devices to silent and request that they do not take photos of the presentation slides or record the session. 

• Explain to the audience that they should find the session in the interactive program on the Conference App, then click on the ‘’Ask the Speaker’’ button, type their question, and click the green arrow to submit a question.
   
• Let the audience know that questions can also be submitted via the Q&A panel online in the Virtual Platform or they can approach the microphone. 

Note: All questions submitted online or through the app will appear on the Moderator’s conference iPad. 

DURING THE SESSION: 

• Introduce the speaker and presentation title as indicated in the Conference App Please ensure that the speakers display their disclosure slides for 30 seconds 

• Follow the schedule closely! It is essential to adhere to each talk’s scheduled start and end times 

• Please announce a two-minute warning so that a speaker can time the end of their presentation and not overrun. 

• If the presenter is speaking too quickly and cannot be easily understood, ask them to slow down and to speak into the microphone 

• Notify the in-hall AV Technician immediately of AV equipment problems. 

• If a speaker fails to attend the session, move to the next speaker. 

If the session gets ahead of schedule, do one or more of the following: 

• Solicit questions from the audience and lead a discussion.
• If you finish before the allotted time, you may let the session out early. 

Thank you for your contribution to IPVC 2024!