Payments Cancellation Terms & Conditions
Applications for Sponsor and/or Exhibition must be made in writing with the Booking Form.
CONTRACTS & CONFIRMATION
SPONSORS
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the Organizer will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.
EXHIBITORS
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions (
TERMS AND CONDITIONS.pdf) of Sponsor will be included in the contract as well.
PAYMENT METHODS
TERMS OF PAYMENT
60% upon receipt of the Sponsorship agreement and first invoice
40% by 25 July, 2025
All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
All bank charges are the responsibility of the payer.
VAT INFORMATION
All Sponsorship amounts are inclusive of VAT.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department:
Sherwin Gentle – sgentle@kenes.com
The organizers shall retain:
- 10% of the agreed package amount if the cancellation/ modification is made before 25 February, 2025, inclusive.
- 50% of the agreed package amount if the cancellation/ modification is made between 26 February, 2025 – 25 July, 2025 inclusive.
- 100% of the agreed package amount if the cancellation/ modification is made from 26 July, 2025 on wards.
PAYMENT STRUCTURE
The IPVC 2025 Conference Secretariat is investigating the process and will follow-up on the payment structure once finalized.
Note that IPVS has designated Kenes to manage all its support/sponsorship funds for the 37th International Papillomavirus Conference & Basic Science, Clinical and Public Health Workshops.