Space Only and Shell Scheme Booths include:
- Exhibitors’ Badges
- 100 word company/ product profile in the Programme
- Cleaning of public areas and gangways
- Invitation to the Welcome Reception for registered exhibitors
When you exhibit your company will receive the following additional benefits:
- Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Conference.
- Listing and profile in the Final Programme
- Space Only and Shell Scheme rental does not include any furniture, electrical usage and stand cleaning.
- All these services and other will be available to order in the Exhibitors’ Technical Manual.
Shell Scheme Booth
Space Only Booth
ICC Kyoto is located in Kyoto city, the cultural center of Japan, at a convenient location about 15 minutes from the city center.
ICC Kyoto was designed under the concept of “humans gathering and conversing within nature”, and it has a Japanese garden that borrows the scenery of the picturesque Lake Takaragaike. It is beloved by many as a symbolic structure.
Exhibitors Rules & Regulations
ALLOCATION OF THE PHYSICAL EXHIBIT SPACE
Physical Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract must be sent/ emailed to ensure reservation of a desired location and booth type. Upon receipt of the Exhibition Booking Form and Contract, space and booth type will be confirmed and an invoice will be sent. Please note that three alternative physical booth choices should be clearly indicated on the application form. Physical Space allocations will be made in the order in which application forms with payment are received.
PHYSICAL EXHIBITOR REGISTRATIONS
For the physical Meeting, all exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:
- Booths of up to 60 sqm – 15 exhibitor registrations
- Booths larger than 60 sqm – 25 exhibitor registrations
Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.
EXHIBITORS’ TECHINICAL MANUAL
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 months prior to the Meeting. It will include the following:
- Technical details about the Venue and Virtual Platform
- Final exhibition details and information
- Contractor details
- Services available to exhibitors and order forms
Exhibitors and Supporters are welcome to visit the Meeting venue at their convenience. Please contact the venue directly to arrange this.
EXHIBITOR LOGO & PROFILE
You can submit your logo and company’s profile and read important exhibitor information on the Kenes Exhibitors’ Portal. The Exhibition Manager will contact you with the link to the Exhibitors’ Portal, including your personal login details.
EXHIBITION TERMS & CONDITIONS
The Terms and Conditions can be found here. Please note that signing of the BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.
An exclusive handling agent will be designated to the IPVC 2023. The exclusivity of an agent for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Meeting. This organisational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the Meeting.
All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable.
Further details will be included in the Exhibition Technical Manual.